2.1- Quick Start Admin User

Please Note: This Quick Start list follows the normal set of operations to quickly get started and is intended for use by ‘Admin’ Role individuals who have already had some basic training from Amperea Support Staff. Support questions should be directed to the built-in support request link in ampEducator at the top right hand of the screen in ampEducator shown below.

•	If you are unsure about what your PURL is go to > 3.1 - Institution

•	PASS: enter password. If you Forgot Password? Go to > 1.5 - Logging In / Out.

•	Change Password / Update Information is correct.

•	Located at at bottom left hand corner of Control Panel > 1.4 - How do I access the ampEducator?

Each section is very important – REVIEW carefully. Contact > 1.3 - Support Options with any questions.

•	Add Hour Clock (Must be configured or will not be visible refer to > 4.1.3 Hour Clocks). Suggested default MON-SUN 6am-11pm.

•	Add Custom Fields as required (Must be configured or will not be visible refer to > 4.1.1.3 - Config - Educators

•	Notes - Allows you to keep notes about Educators.

•	Hours – If using Bar Code Reader and ID CARD - You can Generate Hour Report, Add Daily Hours and Edit Hours.

•	You can also select and Generate ID Cards for Educators. To print cards refer to > 4.6 - Reports, Forms, Letters and ID's.

•	Also please refer to Bar Code Scanner Requirements > 4.9 - BarCode Reader Support

•	Recruiter – Can see only Prospective Students. For more detailed information refer to > 4.3 - Staff

•	Front Office – Have read only access to Students and Courses and make notes. For more detailed information refer to > 4.3 - Staff

•	You need to create course templates first because you can’t add courses to the program template until you create them.

1.	Details – Top level details of the course like capacity, etc.

2.	Components – This is where you establish grading scheme for the courses. Edit the component name and then Select the component and add the grading scheme. For more details refer to > 4.5 - Programs and Courses

3.	Educators – Assign educators to teach the course components. This allows them to see students, track attendance and enter marks.

4.	Weekly Schedule – Set the schedule the course occurs on.

5.	Costs – Add costs that from the accounts you set up under configuration > 4.1.1.3 - Config - Financial

7.	Custom Fields – add up to 5 custom fields for the course as required (optional) > 4.1.1.3 - Config - Courses

•	Note: You do not have to use programs - Skip to Step 12.

•	Now that you have created some course templates you can add them to a program template to speed up the process of enrollment.

1.	Details – Top level details of the program like capacity, etc.

2.	Courses – available from the list you created in Step #8

3.	Costs - Add costs that from the accounts you set up under configuration

4.	Custom Fields – just like courses, you can add up to 5 custom fields for the programs as required (optional).

•	Once you have created program templates they are available in the Program Template drop down list. When you select a template the start, end date and add course option will appear.

•	Select Location – you can only select your assigned locations.

•	Select Program Status: This does nothing other than indicate status.

•	Select Start and End Dates by clicking on Calendar

•	If you make mistake remove by clicking on X or select a new date from the calendar and it will overwrite the old.

•	If you wish to include all courses in the template for the Program click “Add Courses”

•	If you wish to create a Custom Program do not click this box and add the courses after on demand. See Step #11 – Create Custom Program

•	Click Start Program on the top right hand corner of the Program Tab Section.

•	If you don’t click Add Courses you need to add them yourself using the Course section.

•	Click Edit under Actions on the Program you wish to customize.

•	Click Courses and click “Add Item” shown below.

•	This will show a list of courses that you have made available from course templates. If you don’t see any courses you will have to set them up first under the courses tab.

•	You can also start courses without relating them to programs by clicking Courses and then Add Course. This works for students who are returning to finish a program or for offering courses without programs.

•	Click Schedule Course - this refers to the schedule that you setup in the course template.

2.	Show Schedule. This allows you to Schedule the days of the week and time that this course occurs to allow you to take attendance for it and provide access for the Educators to take attendance.

5.	Print. Allows you to print the students in the course.

•	Add Prospective: This can be manual or automatically inserted from the embedded form link shown below. This form can be customized as described in this section > 4.1.1.1- Config - Prospective

•	Send and Track email. For more details refer to > 4.7 - Prospective Students

•	Add your own letters. For more details refer to > 4.6 - Reports, Forms, Letters and ID's

•	Convert Prospective to Student this is done by clicking on the action shown below:

•	When you convert the Prospective Student you have the option of emailing the Student Login access. Student can check marks, attendance and finances. Students go to yourpurl.ampstudents.com For more information please refer to > 4.8 - Students

•	Charge Fees, By Program, By Course, Or No Fees. Automatically

•	Enroll in Courses (Almost always click this).

•	Assign Hour Clock to Student. If you intend to use bar code reader for attendance and hour tracking.

•	Put Student on Payment Plan using templates or you can create the plan on demand. For more details refer to > 4.1.1.3 - Config - Financial

2.	Reset Password - sends a reset password email to the student.

3.	List Courses - shows the courses the Student is enrolled in.

•	Under List Courses you have 3 Actions - Edit Grades, Show Attendance, Remove Student from Course.

4.	List Hours - shows the hours the Student has completed to date.

Note: Scheduling Module – Not available at this time (coming online in June 2008).